Relocating to a better workplace is just as time-consuming as moving to a new home. You’re dealing with large, heavy furnishings, tough electronics, and numerous rooms’ full of trinkets. And, in most cases, there isn’t a huge amount of time (one can’t really cease operations once a week to sort the problem out). Irrespective of the dimension of your company, relocating the business is a major undertaking. Go through these guidelines to make the procedure go as easily as planned if you’re having to manoeuvre one.
Whenever it concerns shifting to a new office location, there really is no such way through which you can fly-up your things. You must begin the organising process as soon as possible, dividing up whoever does what, how they will accomplish it, and when it will be completed. Alternatively, you can discover yourself rushing in at the last moment, and no one likes to be stuck inside the workplace all night putting staplers in boxes or figuring out where to get a dozen huge computers ready for shipment. You’ll want a strategy in place for where things will just go once you get to your new premises, in addition to how you’ll get everything ready for relocation day. Have a design to plan out the structure of your office and common spaces, as well as any additional requirements you may have. Estimate that it will take at least a few weeks to design and implement your office transfer, as well as a few months to get everything set primed and start to go. Also, don’t neglect to prepare for the relocation—knowing what you’d have to spend is crucial.
Even if you’re planning to divide the labour, having a dedicated move director who can assist and check up on every stage to ensure that everything goes smoothly is still crucial. An administrative assistant is generally the best individual for this, but you could also hire somebody with prior experience with business relocations.
When planning your relocation, we usually suggest doing some research and collecting quotes from at least three reputable moving firms, but because an office move may get extremely expensive very quickly, you should look at a few more. If you have the funds, consider hiring a full-service moving company, which will handle all of the packaging, carrying, offloading, and unboxing for you. You’ll want to make sure you select a firm with an established record of success in this area, so ask around for referrals of moving companies that have experience with our workplace removalists. Have a person from our office removalists company visit your company and look over the extent of the work to receive the most accurate price possible. It isn’t enough to communicate what has to be performed over the telephone for work like these.
Even if you have a moving company come in to take care of the large items, making everybody accountable for their own desk area will be a huge assistance. Give your employees advance notice of when they must have their offices filled, and urge them to do so in small increments so that no one tries to pack everything up at the last moment. You may only have to offer your staff a couple of hours off the day before the relocation to organise their workstations.
Whether your firm acquires the building you’re relocating out of or into, you’ll need to receive a comprehensive list of all shifting restrictions. It’s possible that you can only travel throughout non-business times or that you’ll need to make a specific application to utilise the service elevator. These restrictions should be obtained from building management as soon as possible, as they will govern the arrangement of shifting day.
It’s advisable to start amending papers with the new location as soon as you know it, so order new contact information, letters, postcards, return tags, and other items as soon as you know it. Immediately notify your consumers as well, particularly if they send you items on a regular basis. It’s far preferable to have all of your current paperwork on hand when your relocation than to risk being without them in your new area for days or weeks.
Tagging your containers is essential for any relocation, but it’s extremely critical when transferring to a new workforce. To keep things moving smoothly during and after the move, carefully label each box so you don’t have to seek for things like printer paper or toner when you actually need them. Name each box with a location and a number for optimal performance, and maintain a worksheet that details each box number and the contents inside it. It will take a little more effort, but it will save you a lot of time when you’re settling into your new area and will be accessible to everyone.
Although you may plan to take your large breakroom refrigerator with you, the cabinet area in your new canteen may not permit it. Get the dimensions of your biggest goods and match them to the specifications of your next location instead of wasting time, energy, and money relocating stuff that won’t fit in your new office space. This rule applies to boardroom chairs, bulky equipment, and anything else that takes up a lot of room. Ideally, you’ve picked a new workplace that can accommodate your current furnishings and technology.
If your new lease overlaps with your old one, simplify moving day by carrying as much of the small goods as possible. Bringing over things like flowers and large office supplies on your own can make the entire moving process smoother, notably if you could have them set up in their new locations before you formally relocate.
A move to a new office is difficult for everyone involved, including your staff. Budget in a little celebration for after the move as a “thank you” for everyone’s help in making it happen and to enjoy your new place. You don’t have to be entirely set up, and it doesn’t have to be anything big—even a mid-day celebratory lunch already in the first week following relocating will show your employees how much you value their assistance while also welcoming in exciting new things at the new office.
It’s a lot of work to move to a new office, but you’re probably doing it for a good cause. Make plans as much as possible to avoid to-dos falling through the gaps, and hire your relocation manager as soon as possible. Having something in charge of all the moving components can assist to reduce stress and maintain everything on schedule.
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